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SubClik

Integrations

Connected to the tools you already use.

Invoices go to Xero by themselves, jobs appear in your engineers’ calendars, and printer problems and new jobs post to your team chat. Nothing is typed twice.

See the integrations in a demoContracts & billing
Settings · Integrations

  • Xero · Invoices, credit notes and payments

    INV-1042 paid in Xero · marked paid here

    Connected

  • Calendar link · Google Calendar, Outlook, iPhone

    3 engineers subscribed

    On

  • Microsoft Teams · Printer problems, new jobs

    Paper jam · Canon iR-ADV C5535 · 09:14

    Webhook

  • Make · Invoice issued, invoice paid

    INV-1061 issued · 08:30

    Webhook

  • Read API · Printers, daily readings, events

    Key “Billing export” used today

    1 key

Also: QuickBooks, GoCardless Direct Debit, Stripe card links

Illustration with demo data

Xero: invoices and payments in step.

Connect Xero in a few clicks: sign in to Xero, choose your organisation, and you are done. From then on, every invoice and credit note goes to Xero when it is issued, with VAT on each line. Customers are found in Xero by name, or added if they are new.

When a payment is recorded in Xero, for example from your bank feed, the invoice is marked paid in SubClik too, so your overdue list and payment reminders stay right.

Jobs in the calendar on every phone.

Create a private calendar link for all jobs, for the office, or for just your own jobs, for an engineer. Add it once to Google Calendar, Outlook or the iPhone calendar and the jobs appear there alongside everything else; the calendar app refreshes it on its own as visits are planned and moved.

Turn a link off at any time and calendars using it stop updating.

Alerts in your team chat.

Send events to Slack, Microsoft Teams, Google Chat, Zapier or Make: printer problems such as jams, error codes and low toner, a new job, a job completed, an invoice issued and an invoice paid. Choose which events go to which address.

Every message is signed, so your own systems can check it really came from SubClik. A test button sends a sample before you rely on it.

#service-alerts · team chat

SubClik · 09:14

Paper jam

Canon iR-ADV C5535 · Canary Bank, reception · 3rd jam today

SubClik · 09:15

New job #2433

Repeated paper jams · Canary Bank · given to Tom

SubClik · 11:02

Job #2431 completed

SC542 · fuser unit replaced · Aisha

Illustration with demo data

Your data, for your own systems.

Create API keys in the portal and read your printers, their daily meter readings and their problem history, or download a month’s readings as a CSV file. For example GET /api/v1/readings.csv?month=2026-09.

Prefer email? The monthly meter readings email and CSV export give you every printer’s start, end and copies for the month.

What you stop doing by hand

  • Retyping invoices

    Issued invoices and credit notes appear in Xero with the right customer and VAT.

  • Chasing paid invoices

    Payments recorded in Xero mark the invoice paid in SubClik.

  • Copying jobs to calendars

    Engineers see their jobs in the calendar they already use.

  • Watching screens

    Problems and new jobs come to the chat your team already reads.

How it works

  1. Step 1

    An owner or admin opens Integrations in the portal and connects Xero.

  2. Step 2

    Add a webhook address from Slack, Teams, Google Chat, Zapier or Make, and pick the events.

  3. Step 3

    Engineers add their own calendar link to Google Calendar, Outlook or their iPhone.

  4. Step 4

    From now on invoices, payments, jobs and alerts flow on their own.

Also connected: QuickBooks Online (the same as Xero), GoCardless Direct Debit (each invoice collected on its due date) and Stripe card payment links. Planned: Sage Business Cloud; until then, export invoices as a CSV file or read them through the API.

Questions

Which accounting software is supported?
Xero and QuickBooks Online. Sage Business Cloud is planned. For other software, export invoices as a CSV file or read them through the API.
Can customers pay by Direct Debit or card?
Yes. Connect GoCardless and send a customer a Direct Debit page from their record: each invoice is then collected on its due date and marked paid when the money is confirmed. Connect Stripe and every invoice gets a card payment link, also shown in the customer portal.
Do invoices go to Xero automatically?
Yes. Once Xero is connected, each invoice and credit note is sent when it is issued. You can also send earlier invoices from a chosen date. Anything Xero does not accept is listed so you can fix it and try again.
Who can connect Xero?
Only an owner or admin of your firm. You sign in to Xero yourself and choose the organisation; SubClik never sees your Xero password.
Which events can be sent to Slack or Teams?
Printer problems (paper jams, service and error codes, low toner, waste box and more), new job, job completed, invoice issued and invoice paid. Each message is signed.
What can the API read?
Your printers, their daily meter readings, their problem events and a monthly readings CSV. API keys are created and revoked in the portal; the API reads data, it does not change it.

Related

See SubClik working with your tools.

Tell us which accounting, calendar and chat tools you use, and we’ll show you how SubClik fits around them.

See the integrations in a demo